– e.g. Detroit, MI. Guide the recruiter to the conclusion that you are the best candidate for the executive administrator job. Administrative Assistant. Advised all drivers with their PO numbers, Conf. Phone. Posted on: 2008-11-12. Pro-actively escalate issues that need immediate attention, Maintain email aliases, distribution lists and shared directories, including maintaining permissions, Act as first contact for VP and play role of liaison, problem solver, and facilitator, Provide support to the wider Government Relations AP team, including scheduling regular team calls, and managing a calendar of external commitments, Effectively and successfully respond to challenging situations, Position requires a high degree of accuracy, discretion, confidentiality, diplomacy, excellent telephone etiquette & excellent organizational and planning skills, Experience in environments dealing with global customers, vendors, and executives, Assertive, self-motivated, organized, resourceful, team oriented results oriented and able to handle change and conflict, Ability to drive change and collaborate with others, including virtual and global teams, to reach desired goals, Successful candidate should have a positive demeanor and be able to remain so even during times of high stress, Minimum of 5 years administrative experience supporting executive leaders, Experience supporting a large, global organization strongly preferred, Strong problem solving and accuracy skills, Expert MS Office skills; including Outlook, PowerPoint, Excel, and Word, Accessible and able to work flexible hours, including evenings and weekends to support global operations, Strong organizational and communication skills; communicate clearly and concisely in oral and written format with leaders and employees of all levels, Strong attention to detail, follow through, and commitment to customer satisfaction are all critical to this role, High degree of accuracy, discretion, personal judgment and confidentiality, Run various reports for the location and Market Director as necessary, Create PowerPoint Presentations, Excel Spreadsheets, Coordinate travel plans and reconcile T&E, Coordinate meetings and agendas as needed, Inventory all Electronic devices such as cell phones and iPads, Track and Manage donation and sampling reimbursement and requests, Backfill of administrative co-workers when necessary, Sr. Vice President, Global Marketing & Communications Analytics, Insights and Global Initiatives, Vice President, Marketing Strategy & Initiatives, Chief Marketing & Communications Officer, for San Francisco based support, Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for executive meetings, Making travel arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar according to time zone of destination, submit expense reports in a timely manner and manage corporate card billing and reconciliation, A Bachelor's degree and 5+ years of administrative experience required, Manage and maintain all aspects of the Executives’ schedule, Liaise with external and internal C-suite Executives and Staff, Interface with top level executive, staff and occasional visiting clientele, Collect and prepare information for executive staff and customer meetings, Book travel, provide directions, provide documents as needed, and file expenses for reimbursement, Manage conference room scheduling and changes as needed, Compose and type correspondence, memos and emails accordingly, Ability to prioritize multiple tasks, meet deadlines and maintain high-quality attention to detail, Use tact, discretion and good judgement in handling sensitive and confidential information, Meet and escort visitors, candidates and clients, 8 years experience as an administrative assistant or equivalent experience, Highly professional decorum and positive attitude, willingness to learn, Self starter with initiative and independent judgment for assisting team members, Excellent scheduling and calendaring experience with executives’ schedules, High level of proficiency with Microsoft Office products, including Word, Excel and PowerPoint; and the Internet and ability to learn and use internal tools, Travel management - Taking care of travel needs like Air, train, bus & etc, Vendor Management including Vendor payments, Manage canteen facility, lunch, dinner and snacks, Should coordinate and plan essential central services, office maintenance, mail, cleaning, catering, plumbing, electrical, Air-conditioning, event arrangements, waste disposal, Should manage office security ( CC camera, Fire safety measures ), Manage security guards, also should maintain all admin records, Provide day-to-day supervision to office boys, janitors and direct on how they need to approach work, Effective working relationships with peers, executives and clients, Undergraduate degree and/or comparable work experience (2-3 years experience in administration and/or operational function), Good knowledge of Bank HR policies and procedures, Good knowledge of Bank expense and purchasing policies, Good knowledge of Bank policies regarding archiving, Advanced knowledge of current department software, Able to manage multiple priorities, time and expectations, Organize and coordinate the operation of the office in a way that allows your team members to do their jobs well – and enjoy doing them, Support multiple directors in the Bay area office and anticipate their needs, Manage external contacts for the Directors, proactively understanding who they are and keep track of communication with priority contacts, Prepare agendas, reports, presentations, proposals and correspondence, Schedule and arrange meetings and appointments on multiple calendars, including travel and hotels, Answer calls and greet visitors and direct both to the right people, Find the best way to keep departmental records, Screen and prioritize communications from external and internal sources, Organize and maintain administrative processes that follow appropriate decision making protocols, Develop and maintain a system that keeps you alert to upcoming deadlines on incoming requests or events, Handle confidential matters discretely and efficiently, Team player with the ability to handle multiple tasks and assist team members in an often times fast-paced environment with a positive, productive attitude, HS diploma or GED required, Bachelor’s degree preferred, Ability to exhibit professionalism and discretion in performing a variety of duties and interacting with various levels of staff across locations, Excellent organizational skills including the ability to multi-task and juggle multiple requests for meeting appointments, Ability to write clearly and communicate via email using correct grammar and spelling, Experience with AT&L Correspondence and Task Management System (CATMS) or similar task tracking/workflow systems, Answer complex inquiries which require thorough knowledge of departmental policies and procedures, Type confidential materials in the form of memoranda, correspondence, and letters from drafts, Review drafts and finished documents for grammatical usage, Conduct research and data analysis for special and on-going projects, Prepares /summarizes information from raw data using spreadsheets or other software. Type of Resume and sample, executive administrator resume.You must choose the format of your resume depending on your work and personal background. As office admin at Locklin-Phair Inc., prepared documents for executives with 20% less errors than usual. Always follow these tips. Collaborative Office Administrator with 3+ years of experience … Booking conference rooms and dialing-in according to location and relevant conferencing and video conferencing equipment, Proactively anticipating meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs. If no card upon hire, one must be obtained within 30 days of hire, and maintained by renewal before expiration date, Provide every aspect of secretarial & administrative support to VP, Extensive travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparation, car rental / ground transport arrangement), CONCUR Expense Claims Submission and tracking, Ariba and other internal system/process orders and tasks, Preparation / Collation of Presentation and Meeting Materials, Shared Admin Duties (including but not limited to: ordering stationery supplies), Managing with Corporate Events, including Town Hall, Support the onboarding and clearance process for new hires, Increases the efficiency of the executive through management of both professional and personal matters, Builds file structures to enable rapid access to project details for top executives from anywhere in the world using cloud technology or similar tools, Manages complex global calendars, key events, travel planning including visa management and communications, Screens and responds to incoming calls; assesses the situation and determines best use of a leader’s time and handles request accordingly, Manages meeting logistics for events such as board meetings, internal company meetings and conference calls, and external meetings using video, audio and web software for global accessibility, Manages travel - book domestic/international air, hotel and car reservations, logistics/venues and creates detailed itineraries, Ensures expense reports and purchase orders are completed accurately, within budget limits and approved in the system, Acts as liaison between internal employees/executives/customers/analysts and acts as an ambassador for our leader’ dynamic personal brands, Maintains the company’s positive image through all forms of internal and external interaction – in writing, on the phone, and in person, Manages complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality, Attributes that will help you in this role, Tech savvy with a thirst to advance technical and social media skills, Curiosity about the global business environment or personal experience travelling internationally, Resiliency, resourcefulness and a drive for excellence and faces challenges with a calm demeanor, Solid organizational skills with a laser-focused eye for detail, Impeccable written and oral communication skills and a polished personal brand, Willingness to work in an open office environment with a casual dress code, Ability to work in a fast-paced environment, communicating actively and clearly with executives in the three minutes between one conference call and the next, Flexible and able to multitask, switch priorities as needed within a collaborative environment, Sees the personal and professional support model as an efficiency tool for the executive and not a ‘traditional’ assistant model, Enjoy working on a team where meritocracy is valued and each member acts like an owner – where no task is too small or too big, Exposure to global project work or service orientation - in school or professional, or supporting a global executive or as a Project Manager or Analyst in support of a global team, Experience in a fast-paced office environment working with senior executives who routinely navigate a packed meeting and travel schedule at lightning speed, Developed technical skills across the full Microsoft Office portfolio (Word, PowerPoint, Excel). What can you do to make your admin executive CV stand out? In addition, they handle the daily … Aside from having an appealing resume objective or resume headline, you also need to make sure that the format and other content of your administration resume are organized so as to … All of these can be accessed for free in our in-product Executive Administrative Assistant resume … peers, internal & external) to build effective working relationships and get things done, Maintain strong working relationships with all functions / key stakeholders, including external suppliers. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources, Develops and maintains accurate records and files management systems, Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. The management of the Section Initiative Fund. State of New Jersey, Ridgewood, NJ. (CEMEA), Experience in supporting a senior executive in a fast paced environment, Must be able to exercise good judgment regarding information which may be confidential or material, non-public, Ability to multi-task and prioritize work with a strong attention to detail, Exercise good judgment in setting priorities and interacting with internal and external contacts, Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations (all applicants subject to Microsoft skills testing), Customer service-focused with ability to work collaboratively with others, Must be proactive and solution oriented, looking for ways to add value and assist the team), Provide full administrative and overall executive management support by managing and facilitating the flow of information through the Marketing department. Check out our full library of professional resume templates. 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